Who We Are

K Hams Bookkeeping & Accountancy Services provides bookkeeping and accountancy support to individuals and businesses.

Business address:
Ellen House, 33 London Street, Andover, Hampshire, SP10 2NU

Email: hello@khamsbookkeeping.co.uk
Phone: 01264 590538

For the purposes of data protection legislation, K Hams Bookkeeping & Accountancy Services is the data controller responsible for your personal data.

What Information We Collect

We may collect and process the following types of personal data:

Information You Provide Directly

This includes information you provide when you:

• Contact us via our website

• Send us an email

• Call us or book a consultation

• Become a client

This may include:

• Name

• Business name

• Email address

• Phone number

• Address

• Financial or accounting information relevant to the services we provide

• Any other information you choose to provide

Information Collected Automatically

When you visit our website, we may collect:

• IP address

• Browser type

• Pages visited

• Time spent on the website

• Referring websites

This information helps us improve our website and services.

How We Use Your Information

We use your personal data to:

• Respond to enquiries

• Provide bookkeeping and accountancy services

• Manage client relationships

• Communicate about services

• Comply with legal and regulatory obligations

• Improve our website and services

We will only use your data where we have a lawful basis to do so.

Lawful Basis for Processing

Under UK GDPR, we rely on the following legal bases:

Contract

Processing is necessary to provide the services you have requested.

Legitimate Interests

We may process data where it is necessary for our legitimate business interests, such as responding to enquiries or improving services.

Legal Obligation

We are required to retain certain financial records to comply with HMRC and regulatory requirements.

Consent

Where required (for example marketing communications), we will ask for your consent before contacting you.

How We Store and Protect Your Data

We take appropriate security measures to protect your personal data from loss, misuse or unauthorised access.

These include:

• Secure digital systems

• Restricted access to client data

• Use of trusted accounting software platforms

• Secure storage of physical documents where required

We only retain personal data for as long as necessary to fulfil the purposes for which it was collected or to comply with legal obligations.

Sharing Your Information

We will never sell your personal data.

However, we may share your information with trusted third parties where necessary to deliver our services. This may include:

• Accounting software providers (such as Xero, QuickBooks or FreeAgent)

• Cloud storage providers

• IT service providers

• HMRC and regulatory bodies where legally required

• Professional advisers

All third parties are required to respect the security of your personal data and process it in accordance with the law.

Cookies

Our website may use cookies to improve user experience and analyse website traffic.

Cookies are small files placed on your device when you visit a website.

You can control or disable cookies through your browser settings.

Your Data Protection Rights

Under UK GDPR, you have the right to:

• Request access to your personal data

• Request correction of inaccurate data

• Request deletion of your data where appropriate

• Restrict or object to processing

• Request transfer of your data (data portability)

• Withdraw consent where consent has been provided

To exercise any of these rights, please contact us using the details below.

Third-Party Websites

Our website may contain links to other websites. Once you leave our site, we are not responsible for the privacy practices of those websites.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised "last updated" date.

Contact Us

If you have any questions about this Privacy Policy or how your data is handled, please contact:

K Hams Bookkeeping & Accountancy Services
Ellen House
33 London Street
Andover
Hampshire
SP10 2NU

Email: hello@khamsbookkeeping.co.uk
Phone: 01264 590538